Setting up suppliers

Where to find suppliers

In your Stockie app, from navigation bar go to:

Suppliers

This is where you'll see all of your suppliers, create new ones, and open any supplier to manage its details and mapped products.

What is a supplier in Stockie?

A supplier in Stockie can be either:

• A single vendor — e.g. one brand or manufacturer you buy directly from, or
• A group of vendors — e.g. a wholesale distributor that carries products from many different brands.

This flexibility means you're not locked into a one-to-one relationship between a Shopify vendor and a supplier. If a single distributor supplies products from dozens of brands, you can create one supplier and map all of those products to it — so your purchase orders and forecasting group together the way you actually order.

Creating a supplier

1. Go to Suppliers and click Create supplier.
2. Give the supplier a name.
3. Add the supplier's details (contact info, notes, and defaults — see Supplier details and defaults below).
4. Map the products this supplier provides (see Mapping products to a supplier below).
5. Save.

Mapping products to a supplier

Mapping tells Stockie which products come from this supplier. There are two ways to do it:

Assign specific products

Pick individual products to map to the supplier. Best when a supplier provides a small or specific set of products that don't share a common attribute.

Map products using conditions

Set up rules so products are mapped automatically based on their attributes. Best when a supplier provides a large catalogue, or all products sharing a vendor, tag, or product type.

Conditions are built from three parts — a field, an operator, and a value:

Available operators include is, contains, and starts with.

You can add multiple conditions and join them with AND or OR:

• OR — a product is mapped if it matches any condition (e.g. Vendor is "Rapala" OR Vendor is "Shimano").
• AND — a product is mapped only if it matches every condition (e.g. Product type is "Lures" AND Product tag is "saltwater").

💡 Example: To map a distributor that carries three brands, use: Vendor is "Bass Assassin" OR Vendor is "Betts" OR Vendor is "Buckeye". Every product from those vendors maps to that one supplier automatically.

Note: Mapping is done at the product level. When you map a product to a supplier, all variants of that product are included automatically — so you don't need to map each SKU individually.

Primary and secondary suppliers

A product can be linked to more than one supplier — handy when you buy the same product from multiple vendors. When that happens, Stockie distinguishes between a primary and a secondary supplier for each product.

• Primary supplier — the default source for that product. It's the supplier the product is grouped under in forecasting and reorder suggestions, so it's treated as the main place you reorder that product from. Each product has one primary supplier.
• Secondary supplier — any additional supplier the product is also linked to. The link is still stored (along with that supplier's SKU, cost, and so on) so you can order from them, but they aren't the default for forecasting.

In the Linked products list on a supplier, the Primary badge shows which products have this supplier set as their primary.

Lead time

Lead time is the number of days it takes for orders from a supplier to arrive. Stockie uses it as a key input in forecasting — reorder suggestions account for how long a restock actually takes, so you're prompted to order in time to avoid running out.

Set it on the supplier under Settings → Lead time (days).

The lead time you set applies to every product linked to that supplier, unless it's overridden at the variant level.

Supplier details and defaults

Each supplier stores details that make creating purchase orders faster. Many of these act as defaults — they pre-fill onto new purchase orders for that supplier, and you can still override them on any individual order.

Supplier SKUs

A supplier SKU is the code your supplier uses for a product, which is often different from your own SKU. Stockie stores supplier SKUs per variant, per supplier, and auto-populates them onto purchase orders for that supplier — so your POs use the codes your supplier recognises.

To manage supplier SKUs:

1. Open the supplier from the Suppliers page.
2. Find the Supplier SKUs section and click Manage.
3. Enter the supplier's SKU for each variant.

How suppliers connect to forecasting and purchase orders

Once products are mapped to a supplier, that relationship flows through the rest of Stockie:

• Forecasting — reorder suggestions group by supplier, so you can see what to reorder from each supplier in one place.
• Purchase orders — creating a PO for a supplier pulls in the mapped products, their supplier SKUs, costs, and your supplier defaults (shipping, payment terms, currency).

Importing suppliers

If you're setting up a lot of suppliers — or migrating from another app — you don't have to enter everything by hand.

• CSV import — you can import suppliers and their product mappings directly in the app using our supported CSV format.
• Migrating from Stocky? We can bring across your suppliers, supplier SKUs, pack sizes, MOQs, and costs. Just reach out and we'll help with the migration.