Adjustments lock after apply

A draft adjustment is fully editable. Applying it writes the quantities to Shopify, and those quantities are then fixed - there is no undo. The record around them stays correctable: the reason, who the adjustment is attributed to and the notes can all be changed afterwards.

So the quantities are the part worth checking before you apply rather than after. The ten seconds beforehand is the only chance you get at them.

What happens when you apply

Stockie moves the adjustment to Processing and writes the quantities to Shopify in the background. A banner tracks it, first Preparing inventory update... while every line is checked, then Updating Shopify inventory... with a running count of the variants updated so far. You can leave the page and come back to it. Large adjustments take several minutes, and once one has been running for ten minutes the banner reads Taking longer than expected, which is a note on the clock rather than a fault.

If the run stops before any quantity has moved, the adjustment goes back to Draft with a banner explaining why, and you can apply it again once you have dealt with whatever it names. If it stops after quantities have started moving, the adjustment stays as it is and the banner asks you to get in touch quoting the adjustment number: the changes already sent to Shopify are kept, so a second adjustment covering the same quantities would move that stock twice. Getting in touch lets the remaining work resume from where it stopped.

What locks

Once an adjustment is applied you cannot:

• Change a quantity
• Add, edit or remove a line
• Change the location
• Delete the adjustment

There is no reverse or undo action. The quantities are a permanent record of a change that has already been written to Shopify.

You can Archive it, which moves it off your open list into an Archived tab. That is tidying, not undoing - the stock change stands and the record is still there, and Unarchive brings it back.

What you can still correct

On an applied adjustment, the Adjustment details card has an Edit button for Reason and Adjusted by, and the Additional details card has one for Notes. Location stays read only, because the stock has already moved there.

Changing the reason updates the record in Stockie only. Shopify's own inventory history keeps the reason the adjustment carried when it was applied, and Stockie says so before you save. Either way the change is recorded in the adjustment's timeline.

Notes stay editable on adjustments created by a stocktake or a supplier return as well. Their reason and adjusted-by belong to the document that created them, so those two are not editable there.

Check these before applying

• The quantities, and their direction. A line reading -5 removes five units.
• The location. Adjusting the wrong location moves real stock in the wrong place.
• The reason. One applies to the whole adjustment, it is required, and it is what your reporting groups by later. Mixed reasons mean separate adjustments, and splitting one into two is only possible while it is still a draft.
• The notes and details - anything you want on the record. These are the least urgent of the four, since they can be corrected afterwards.

Correcting a mistake afterwards

Create a second adjustment that offsets the first.

If you adjusted a variant down by 10 when you meant 1, create a new adjustment putting 9 back, with a reason recording what happened. Your stock ends up correct.

What that leaves is two entries in your history rather than one corrected entry - the original mistake and the correction, both visible. That is deliberate. A quantity history that can be edited after the fact is not an audit trail, and yours needs to hold up to a stocktake reconciliation or an accountant.

A wrong cost is a different problem

Adjustments change quantity only. They never change cost.

So if the real problem is that stock came in at the wrong cost, no adjustment will fix it, in either direction. Correct it on the purchase order instead. Where the stock is already received, get in touch rather than working around it: a corrected cost applies to the next receive rather than one already made.

What the record keeps

An applied adjustment keeps its lines, quantities, its reason, the location, who created it and when it was applied. The change is also written to Shopify's own inventory adjustment history under that reason, so it is traceable from either side. Export CSV is available at any status.