How to create a notification (Smart Mode)

Smart mode notifications automatically use your inventory forecast to determine which products are low in stock.

Instead of manually setting thresholds, Stockie calculates a reorder point for each product variant based on its sales history, lead time, and safety stock settings.

This means your notification is always powered by the latest forecast — updated nightly or whenever you refresh your forecast manually.

Click the Create notification button on the Notifications page.

Notification details

Specify the details for your notification — including when it should be sent and who should receive it.

Notification name

Enter a name for your notification.

This name will appear as the subject line when your low stock email is delivered.

Notification window

The notification window controls how far ahead Stockie looks when highlighting products that need to be reordered.

For example:

• If set to 7 days, your notification will include products predicted to need reordering within the next 7 days.
• If set to 14 days, you’ll see products expected to reach their reorder point within the next two weeks.

👉 Learn how Stockie’s inventory forecasting works →

Notification delivery

Choose when you would like to receive notifications:

• Scheduled summary (default)
  • Bundles all products predicted to run low soon into a single email.
  • Choose a daily, weekly, fortnightly, or monthly schedule.
  • Ideal for reviewing upcoming stockouts at a glance.
• Per-product alerts

  • Sends an individual email whenever a product enters the notification window (for example, when it’s forecasted to run out within the next 7 days).

    Ideal for high-value or fast-moving products that need immediate attention.

👉 Learn more about the difference between instant and scheduled notifications →

Recipients

Enter the name and email address of each person or team who should receive low stock alerts.

Include in this notification

Choose what to include:

• All products (storewide) – Monitor every product in your store.
• Specific products – Select individual products or variants.
• Specific collections – Choose one or more Shopify collections.
• Specific conditions – Create custom rules (e.g., vendor, tag, or product type).

Optional: enable Include draft and archived products if you’d like to monitor items not currently published to your store.

Exclude from this notification

Fine-tune your selection further:

• None – No exclusions.
• Specific products – Manually exclude individual items.
• Specific collections – Exclude entire Shopify collections.
• Specific conditions – Use filters to exclude based on vendor, tags, or other attributes.

Locations

Choose which of your Shopify locations should be monitored by the notification.

By default, Stockie tracks inventory across all active locations.

If you only want to monitor specific locations — for example, just your warehouse or retail store — simply select them here.

Additional settings

• Include incoming inventory: When enabled, Stockie will factor in incoming purchase orders and transfers as part of your available stock, helping to avoid alerts for products already replenishing.
• Exclude already notified products until restocked: Prevents repeat alerts for items that are still awaiting restock.
• Only receive notifications when there are low inventory products: Skips sending empty emails when no items need attention.

How Smart Mode determines when to alert you

Smart Mode relies on your forecast data to determine when each product will reach its reorder point.

This reorder point functions as your threshold — but is calculated automatically rather than set manually.

Stockie calculates reorder points using your:

• Sales velocity – the average number of units sold per day
• Lead time – the number of days it typically takes for new stock to arrive
• Safety stock – your desired buffer, defined in days of cover and converted into units using sales velocity

💡 Example:

If your sales velocity is 5 units/day, lead time is 10 days, and safety stock is 4 days, then

Reorder point = (10 × 5) + (4 × 5) = 70 units

👉 Learn more about how reorder points are automatically calculated →